Effective date: June 20, 2026 · Last updated: October 12, 2026
Dolli is a macOS app that helps you capture, organize, and act on your tasks, notes, email, messages, and calendar. This policy explains what data Dolli handles, where it goes, and your choices. Dolli is operated by the developer of Dolli, the data controller for this policy. Contact: dolli.support@gmail.com.
1. The short version
- Your data stays on your Mac unless a feature needs to send it somewhere, as described below.
- AI features send the content they need to the AI service providers we use, through our own servers. That includes the Dolli agent, which reads new email in the background while it's on.
- Your tasks, captures, and projects sync to our cloud database while you're signed in. Email and message content is never synced.
- We don't sell your data, use it for advertising, or let AI providers train on it.
- Usage analytics are off unless you turn them on.
2. What stays on your Mac
Dolli keeps its database, your notes, and its logs on your Mac. With your permission it reads, on your Mac:
- Email from accounts you connect (Gmail, Outlook, or any IMAP account)
- iMessages and contacts, which needs macOS Full Disk Access
- Calendars on your Mac, from Google or Outlook, or from a CalDAV account you connect
- Files in folders you allow, when the agent searches or reads them
- Your microphone, and system audio if you allow it, while you record a meeting
Connecting an email or calendar account means Dolli reads it from that provider directly, from your Mac. Outlook and IMAP sign-ins stay on your Mac, encrypted with your keychain. Google sign-ins are the exception: Google requires a server to renew access, so your Google sign-in is kept encrypted on our servers (see section 4), while your mail itself is still read directly from Google on your Mac. Saving a link means Dolli fetches that page to show a preview. Search and on-device transcription run entirely on your Mac.
3. What leaves your Mac, and why
Your account. To sign in, we store your email address, name, time zone, and plan.
AI features. When you use an AI feature (chat, summaries, replies, extraction, transcribing a voice note), Dolli sends the content that feature needs — for example an email, a note, or a recording — through our servers to AI service providers, which return the result. While the Dolli agent is on (the default), it does this in the background with new email (sender, subject, and the start of the message) to suggest tasks. You can turn the agent off, and choose what the agent may read, in Settings.
Meeting transcription. While you record a meeting, the audio goes from your Mac to the transcription service you connected with your own key. If you allow system audio, that includes the other people on the call. Recording a conversation may require everyone's consent, and the rules differ by place; getting that consent is your responsibility.
Sync. While you're signed in, your tasks, captures, projects and their notes, reminders, and Dolli's calendar items sync to our cloud database, so they can reach the Dolli mobile app. Email and message content is not synced.
Usage analytics (opt-in). If you turn on "Help improve Dolli", we collect which features you use, how long they take, and errors — never the content of your prompts, email, or messages.
Diagnostic logs stay on your Mac. We only see them if you send them to us.
We use service providers (cloud hosting and database, AI models, email delivery) to run these features. They process your data only to provide them, under terms that don't let them use it for their own purposes or to train their models. They may be located in the United States or elsewhere; where required, transfers use safeguards such as Standard Contractual Clauses.
4. Google and Microsoft account data
Dolli's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements.
We use Gmail data only to provide Dolli's visible features. We don't sell it, use it for advertising, or use it to train AI models, and people don't read it except with your permission, for security, or where the law requires. To keep your Google account connected, we store its sign-in (an encrypted refresh token) on our servers; disconnecting the account or deleting your Dolli account removes it. You can remove Dolli's access at any time at https://myaccount.google.com/permissions.
Outlook and Microsoft 365. Dolli reads Outlook mail and calendars through Microsoft Graph, from your Mac. The sign-in stays on your Mac: we never receive it, and Outlook content is never synced. Dolli can create drafts in your mailbox; it doesn't send, move, or delete mail, other than drafts it created. Outlook data is held to the same rules as Gmail data above. You can remove Dolli's access at https://account.live.com/consent/Manage (personal accounts) or https://myapps.microsoft.com (work or school accounts).
5. Keeping and deleting your data
- On your Mac: data stays until you delete it. Uninstalling the app does not
remove it. To delete it, quit Dolli and remove
~/Library/Application Support/Dolli,~/Library/Logs/Dolli, and~/Documents/FlashFocusVault. - Your account and synced data: kept until you delete them. Settings → Accounts → Delete account deletes your account and synced data, disconnects every connected email account, and clears Dolli's data on that Mac. For a copy of your data, email dolli.support@gmail.com.
- AI requests: we don't keep their content after returning your result.
6. Your rights
Depending on where you live (for example the EU, UK, or California), you can ask to access, correct, delete, or export your data, or object to how it's used. Email dolli.support@gmail.com and we'll respond within the time the law requires. Where GDPR applies, we rely on our agreement with you (to provide Dolli), your consent (Google access, analytics), and our legitimate interest in keeping Dolli secure and working.
7. Security
Data in transit is encrypted, and data on your Mac is protected by your macOS account. No system is perfectly secure.
8. Children
Dolli isn't meant for children under 13, and we don't knowingly collect their data.
9. This website
The website counts visits without cookies or cross-site tracking. Like any website host, ours processes your IP address to serve the pages.
10. Changes
If this policy changes, we'll update the date above and, for important changes, tell you in the app.
Contact: dolli.support@gmail.com